Everything You Need to Know About SharePoint Calendar Overlays

Published on July 21, 2022

Do you need to merge multiple calendars into one? Are you looking for a way to overlay different calendar views? If so, you need to learn about SharePoint’s calendar merge feature. This post will discuss calendar overlays, how the feature works, and the best ways to use it. 


What are SharePoint Calendar Overlays?

SharePoint calendar overlays are planning tools used with the popular web-based collaborative platform, SharePoint. The calendar overlay feature allows you to merge multiple calendars into a single view. If you are the kind of person who likes to keep track of important dates, this tool can be tremendously helpful.

How to Set Up SharePoint Calendar Overlay

Setting up the SharePoint calendar overlays is straightforward. The first step is to create a new calendar in SharePoint. To do this, go to the calendar tab and click on the “New Calendar” button. Provide a name and description for your calendar. Once you have done that, click on the “Create” button. 

Now, you will need to add items to your new calendar. To do this, go to the “Calendar” tab and click on the “Add Calendar Item” button. In the next screen, you will need to provide a name and description for your calendar items. After that, click on the “Create” button. Add calendar items to your new calendar by going to the “Calendar” tab. Click the “Add Calendar Item” button, and your items will appear.

Move to the next screen and enter the name and description for your calendar item. Hit the “Create” button again. The next step is to overlay the calendar you have just created. Click on the “Overlay Calendar” button and select the calendar you want to overlay. After that, click on the “Save” button. And your overlay will now be complete.

Benefits of Using the Overlay Calendar

SharePoint’s calendar overlay settings allow performing multiple planning activities. One of the most significant advantages is that it can help you stay organized. Seeing all of your calendars in one place can be extremely helpful if you have a lot of events and tasks to track. In addition, a  SharePoint calendar overlay can help you eliminate potential conflicts. For example, if you are trying to schedule a meeting, you can quickly see if any other events might conflict. 

Another benefit of calendar overlays is that they can save you time. If you need to know the availability of multiple people for an event, you can easily see it in one calendar view. This can be a huge time-saver, especially when scheduling events involving a lot of people. 

Additionally, calendar overlays can help you make better decisions. When you have all the information in one place, it is easier to weigh the pros and cons of different options and make the best decision for your situation. 

Calendar overlays are a great way to stay organized, save time, and make better decisions. If you are looking for a way to improve your event planning process, then give calendar overlays a try. You might be surprised at how helpful they can be.



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